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Visitor Management System

A Guard & Visitor Management System is a digital solution that enhances security by tracking visitors, monitoring guard patrols, and managing access control.
Guard Tour Cloud Software(All in One Modules)
Software Setup Cost: 300SGD(One Time Cost) +
30SGD Monthly(Per Location)
Modules:
  • Security Guard Human Resource
  • Security Guard Time Attendance
  • Guard Leave Management
  • Security Incident Management
  • Employee Scheduling Management
  • Inventory & Asset Management System
  • Security Guard eLearning Management(LMS)
  • Visitor Management System
Security Solutions
Visitor Management System

A Guard & Visitor Management System is a digital solution that enhances security by tracking visitors, monitoring guard patrols, and managing access control. It streamlines entry processes, improves security, and ensures compliance with safety regulations.

Key Features & Functionality
Guard Management
  • Real-Time Guard Tracking: Monitor guards using GPS, RFID, NFC, or QR-based check-ins.
  • Automated Patrols & Checkpoints: Set up patrol routes with mandatory scanning points.
  • Incident Reporting: Guards can report suspicious activities, security breaches, or maintenance issues with photos and notes.
  • Attendance & Shift Management: Schedule guard shifts and track attendance in real time.
  • Emergency Alerts: Guards can send SOS alerts in case of emergencies.
Visitor Management
  • Pre-Registration & Invitations: Visitors can be pre-registered by employees or self-register via an online portal.
  • Digital Check-in/Check-out: QR code, NFC, or biometric-based entry for secure and fast processing.
  • Visitor Badge Printing: Generate custom visitor passes with photos, purpose of visit, and access levels.
  • Host Notifications: Notify hosts when visitors arrive via SMS, email, or app notifications.
  • Blacklisting & Watchlist: Maintain a database of flagged individuals for enhanced security.
Access Control & Security
  • Gate Pass & Restricted Access: Grant or restrict access based on visitor type, location, or time.
  • Integration with CCTV & Access Systems: Sync with cameras, turnstiles, and biometric systems for enhanced security.
  • Escort Management: Assign security escorts for high-profile visitors.
  • Time-Based Access: Set automatic entry and exit restrictions based on predefined schedules.
Reporting & Compliance
  • Real-Time Dashboard: Monitor live visitor movements, guard patrols, and security alerts.
  • Audit Logs & Reports: Maintain records of all visitor check-ins, guard activities, and incidents.
  • Data Retention & Compliance: Ensure adherence to security policies and legal compliance.
  • Visitor Feedback & Surveys: Gather visitor experience feedback to improve processes.
Integration & Accessibility
  • Mobile & Cloud Access: Manage security remotely via a mobile app or cloud-based platform.
  • Multi-Site Support: Centralized monitoring of multiple locations.
  • Third-Party Integration: Connect with HR, ERP, or building management systems.
  • Multi-Language Support: Enable diverse user accessibility.
Benefits of Using This System
  • Internal Messaging System: Enables communication between HR, management, and security guards, facilitating announcements, feedback, and queries.
  • Surveys and Polls: HR can conduct employee surveys to gather feedback on job satisfaction, management effectiveness, and company policies.
  • Employee Recognition: Tools to recognize and reward high-performing security guards for their efforts and achievements (e.g., “Employee of the Month”).
  • Notifications and Alerts: Sends important notifications to employees about company updates, policy changes, and shift schedules.